Printing

This chapter explains common printing tasks.

This chapter includes:

[Note]

The procedures in this chapter are mainly based on Windows XP.

Printer driver features

Your printer drivers support the following standard features:

  • Paper orientation, size, source, and media type selection

  • Number of copies

You can also use various special printing features. The following table shows a general overview of features supported by your printer drivers:

[Note]

Some models or operating systems may not support all feature(s) shown in the following table.

Feature

PCL/PS[a]/XPS

PS

Windows

MAC

Linux

Unix

Machine quality option

●

●

●

●

Poster printing

●

      

Multiple pages per sheet

●

●

●

●

Booklet printing

●

●

●

●

Fit to page printing

●

●

    

Reduce and enlarge printing

●

●

    

Different source for first page

●

●

Cover page options

●

●

●

●

Raster compression

●

(PCL only)

  

Finishing options

●

●

●

●

Output options

●

●

●

●

Watermark

●

      

Overlay

●

(PCL only)

      

Double-sided printing (duplex)

●

●

●

●

[a] The PostScript driver is recommended for best print quality from PostScript-based applications such as Acrobat Reader®, Adobe Illustrator®, Adobe Photoshop®, etc.

(●: Supported, Blank: Not supported)

Basic printing

[Note]

The following Printing Preferences window is for Notepad in Windows 7. Your Printing Preferences window may differ, depending on your operating system or the application you are using.

  1. Open the document you want to print.

  2. Select Print from the File menu.

  3. Select your machine from the Select Printer list.

    The basic print settings, including the number of copies and print range, are selected within the Print window.

    [Note]

    To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window to change the print settings (see Opening printing preferences).

  4. To start the print job, click OK or Print in the Print window.

Canceling a print job

If the print job is waiting in the print queue or print spooler, cancel the job as follows:

  • You can access this window by simply double-clicking the machine icon () in the Windows task bar.

  • You can also cancel the current job by pressing (Stop) on the control panel.

Opening printing preferences

[Note]

When you select an option in Printing Preferences, you may see a warning mark, , or . An exclamation mark () means you can select that certain option, but it is not recommended, and () mark means you cannot select that option due to the machine’s settings or environment.

  1. Open the document you want to print.

  2. Select Print from the File menu.

  3. Select your printer driver from the Select Printer list.

  4. Click Properties or Preferences.

    [Note]

    You can check the machine’s current status pressing the Printer Status button .

Favorites tab

Basic tab

Orientation

This option allows you to select the direction in which information is printed on a page.

Layout Options

This option allows you to select various ways to layout your document.

  • Single Page Per Side: This option is a basic layout option. This option allows you to print a page on one side of a sheet of paper.

  • Multiple Pages Per Side: see Printing multiple pages on one sheet of paper.

  • Poster Printing: see Printing posters.

  • Page Border: This option allows you to print your documents with border lines. This option is not available for Poster Printing and Booklet Printing.

Double-Sided Printing

This option allows you to print on both sides of a sheet of paper (see Printing on both sides of the paper).

Finishing Options

This option allows you to specify the number of staples.

[Note]

  • The Staple option is available only when the optional Inner Finisher is installed.

Paper tab

Use the Paper tab options to set the basic paper handling specifications.

Click the Paper tab to display the options shown below.

Copies

This option allows you to choose the number of copies to be printed. You can select 1 to 9999 copies.

Paper Options

  • Original Size: This option allows you to set the actual paper size of the originals.

  • Output Size: This option allows you to scale your print job to any selected paper size regardless of the original’s size (see Fitting your document to a selected paper size).

    • Percentage: This option allows you to change the size of a page’s contents to appear larger or smaller on the printed page by entering a percentage for reduction or enlargement (see Change the size of your document).

  • Source: Make sure that Source is set to the corresponding paper tray. Use MP Tray when printing on special materials, such as envelopes and transparencies.

  • Type: This option allows you to set the type of paper to be loaded in the tray. This will let you get the best quality printout. If not, the desired print quality may not be achieved.

  • Special Pages: This option is allows you to make special pages such as covers. You can add, delete, or update the special page settings to the list. This option is available only when you use the PCL printer driver.

Graphics tab

Use the Graphic tab options to adjust the print quality for your specific printing needs.

Document Type

You can the document’s type. This option allows you to set the actual type of the originals.

Color Mode

You can choose color options. Setting this option to Color typically produces the best possible print quality for color documents. If you want to print a color document in grayscale, select Grayscale.

To adjust color manually, click Advanced. Simply slide the color balance slider in the Levels tab to adjust color, or click the Matching tab for driver provided color correction for general image processing.

Click the question mark () in the upper-right corner of the window and click on any option for more information.

[Note]

  • If you click Reset, settings in the Levels or Matching return to the default setting.

  • You can change the image which is in the Advanced option. Click the Import Image button and select a different image.

Font/Text

Select Clear Text to print text darker than in a normal document.

Check All Text Black to print in solid black, regardless of the color it appears on the screen.

Advanced

Click the question mark () in the upper-right corner of the window and click on any option for more information.

  • For the PCL printer driver:

  • For the PS printer driver:

[Note]

If you click Reset, settings in the Advanced option return to the default setting.

Finishing tab

  • Sort Options: This option allows you to sort out the printouts easily.

    • None: Disables this option.

    • Offset: When printing multiple copies, this option shifts the output position of each set.

      [Note]

      This feature is available only when the Inner Finisher is installed.

    • Rotate: When printing multiple copies, the printouts are stacked criss-crossed in sets.

      [Note]

      • This feature is available only when the standard or booklet finisher is not installed.

      • This feature is available only with Letter- and A4-sized print media.

      • Before using this feature, you have to load the paper in the trays with SEF (Short edge feed) and LEF (Long edge feed). For example, direction of paper feeding in the tray 1 is SEF, and direction of paper feeding in the tray 2 is LEF.

  • Staple Options: This option allows you to specify the number of staples and the staple position. This option is available only when the optional Inner Finisher is installed.

  • Output Tray Options: This option allows you to specify the tray where to output the printed documents (see Tray setting”).

Advanced tab

Use the Advanced tab to set various printing options.

Watermark

see Using watermarks.

Overlay

see Using overlay.

Output options

  • Print Order: This options allows you to set the sequence in which the pages will print. Print Odd Pages and Print Even Pages are available only when you use the PCL printer driver.

  • Skip Blank Pages: This option allows you to specify not to print blank pages in the original data.

  • Manual Margin: This option allows you to specify the binding margin. Binding margin adjusts the binding position. This option is not available when you use the PS printer driver.

  • PostScript Options: These options are available only when you use the PS printer driver. Click the question mark () in the upper-right corner of the window and click on any option you want to know about.

[Note]

If you click Reset, settings in the Advanced option return to the default setting.

Security

Encrypts printing data first, and transmits it to the machine. This feature protects the print information even though the data is snatched on a network. Job Encryption feature is enabled only when the hard drive is installed. The hard drive is used to decrypt the print data.

Job Accounting

This option allows you to print with the given permission.

  • User permission: If you check this option, only users with user permission can start a print job.

  • Group permission: If you check this option, only groups with group permission can start a print job.

[Note]

  • Click the question mark () in the upper-right corner of the window and click on any option for more information.

  • Administrators can enable job accounting and configure permissions in the control panel or SyncThru™ Web Service. For detailed information about them, refer to the Administrator’s Guide.

Eco tab

The Eco tab allows you to save print resources and lead you to eco-friendly printing. When you select Eco Printing, you can see the eco image ()on some options. Also, Some options are not available in eco mode.

Eco Options

  • Printer Default: If you select this option, this feature is determined by the setting you’ve made on the control panel of the machine.

  • None:  Disables this option.

  • Eco Printing: Eco mode gets activated. Select Double-Sided Printing, Layout, Color Mode, and Skip Blank Pages you want to use in eco mode. As long as you do not change the options from the other tabs, the document will be print out as set in the eco mode.

  • Password: If the administrator sets On-Forced in Default Eco Mode for this machine, the eco mode is always set by this machine’s eco setting, while the Eco Options in the printer driver is disabled. If you need to change the print settings, click Password and enter the password or contact your administrator.

Result Simulator

Result Simulator shows the result of reduced emission of carbon dioxide, used electricity, and the amount of saved paper in accordance with the settings you selected.

[Note]

  • The results are calculated on the basis that the total number of printed paper is one hundred without a blank page when eco mode is disabled.

  • Refer to the calculation coefficient about CO2, energy, and paper from IEA, the index of Ministry of Internal Affairs and Communication of Japan and www.remanufacturing.org.uk. Each model has a different index.

  • The power consumption in printing mode refers to the average printing power consumption in this machine.

  • The actual saved or reduced amount may differ depending on the operating system used, computing performance, application software, connection method, media type, media size, job complexity, etc.

Samsung tab

Use the Samsung tab to display the copyright and the version number of the driver. If your computer is connected to the Internet, you can have access to additional device services.

Print Mode

This option allows you to choose how to print or save the print file by using the HDD in your machine. The default Print Mode is Normal which is for printing without storing the printing file on the HDD. You can also use this option in other tabs.

  • Normal: This mode prints without storing your document.

  • Confidential: This mode is used for printing confidential documents. You need to enter a password to print using it .

  • Store: This mode is used only for storing documents on the HDD. If necessary, you can load and print the stored documents. You can find the stored file in the Stored Document. First, choose a Stored Document in Save Location and then set Options.

  • Store and Print: This mode is used when printing and storing documents at the same time. If necessary, you can load and print the stored documents. You can find the stored file in the Stored Document . First, choose a Stored Document in Save Location and then set Options.

[Note]

  • Job Name: This option is used when you need to find a stored file using the control panel.

  • User ID: This option is used when you need to find a stored file using the control panel. The user name automatically appears as the user name that you use to log on Windows.

  • Enter Password: If the Property of the Stored Document you selected is Secured, you have to enter the password for the Stored Document. This option is used for loading a stored file using the control panel.

  • Confirm Password: Re-enter the password to confirm it.

Using a favorite setting

The Presets option, which is visible on each preferences tab except for Samsung tab, allows you to save the current preferences settings for future use.

To save a Presets item:

  1. Change the settings as needed on each tab.

  2. Enter a name for the item in the Presets input box.

  3. Click . Then all current driver settings are saved. If you want to update the setting you made, select more options and click .

    To use a saved setting, select it from the Presets drop-down list. The machine is now set to print according to the setting you selected.

    To delete a saved setting, select it from the Presets drop-down list and click .

    You can also restore the printer driver’s default settings by selecting Default Preset from the Presets drop-down list.

Using help

Click the question mark in the upper-right corner of the window and click on any option for more information. Then a pop-up window appears with information about that option's feature which is provided from the driver.

If the question mark does not appear, select the option you want to know about and press F1 on your keyboard.

If you want to search information via a keyword, click the Samsung tab in the Printing Preferences window, and enter a keyword in the input line of the Help option.

Setting Device Options

When you install the optional devices such as optional dual cassette feeder, Inner Finisher, etc, this machine automatically detects and sets the optional devices. If you cannot use the optional devices you installed in this driver, you can set the optional devices in Device Options. Job Accounting allows you to print with the given permission.

  1. Click the Windows Start menu.

  2. For Windows 2000, select Settings > Printers.

    • For Windows XP/2003, select Printers and Faxes.

    • For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.

    • For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

    • For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

  3. Right-click your machine.

  4. For Windows XP/2003/2008/Vista, press Properties.

    • For the PS driver, select the PS driver and right-click to open Properties.

    For Windows 7 and Windows Server 2008 R2, from context menus, select the Printer properties.

    [Note]

    If Printer properties item has a ► mark, you can select other printer drivers connected with the selected printer.

  5. Select Device Options.

    [Note]

    The Properties window may differ depending on the driver or operating system you are using.

  6. Select the appropriate option.

    • Tray Options: Select the optional tray you installed. You can select the Tray 3,4 (dual cassette feeder).

    • Finisher Options: Select the optional finisher you installed.

    • Administrator Settings: You can select the Printer Status and EMF Spooling.

    • Advanced: Select one of the options. This option is available only when you use the PS printer driver. Click the question mark () in the upper-right corner of the window and click on any option you want to know about.

      [Note]

      If you click Reset, settings in the Advanced returns to the default setting.

    • Font Substitution: Displays the font substitution table and options for changing the TrueType-to-printer font mapping. This option is available only when you use the PS printer driver.

    • Admin Job Accounting: Allows you to associate user and account identification information with each document you print.

      • User permission: If you check this option, only users with user permission can start a print job.

      • Group permission: If you check this option, only groups with group permission can start a print job.

      [Note]

      • If you want to encrypt job accounting password, check Job Accounting Password Encryption.

      • Administrators can enable job accounting and configure permissions in the control panel or SyncThru™ Web Service. For the detailed information about them, refer to the Administrator’s Guide.

  7. Click OK until you exit the Properties or Printer properties window.

Using special print features

Special print features include:

Printing multiple pages on one sheet of paper

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Basic tab, select Multiple Pages per Side in the Type drop-down list.

  3. Select Page Border to print a border around each page on the sheet.

  4. Select the number of pages you want to print per sheet (2, 4, 6, 9, or 16) in the Pages per Side drop-down list.

  5. Select the page order from the Page Order drop-down list, if necessary.

  6. Click the Paper tab, select the Original size, Source, and Type.

  7. Click OK or Print until you exit the Print window.

Printing posters

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Basic tab, select Poster Printing in the Type drop-down list.

  3. Select the page layout you want.

    Specification of the page layout:

  4. Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab to make it easier to paste the sheets together.

  5. Click the Paper tab, select the Original size, Source, and Type.

  6. Click OK or Print until you exit the Print window.

  7. You can complete the poster by pasting the sheets together.

Printing on both sides of the paper

You can print on both sides of a paper; duplex. Before printing, decide how you want your document oriented. You can only use this feature with Letter-, Legal-, Oficio-, US Folio-, A4-, ISO B5-, JIS B5-, Statement-, Executive-, A5-, 8K-, 16K-, Ledger- or JIS B4-sized paper.

[Note]

Do not print on both sides of the special media, such as labels, envelopes, or thick paper. It may cause a paper jam or damage the machine.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Basic tab.

  3. From the Double-Sided Printing section, select the binding option you want.

    • Printer Default: If you select this option, this feature is determined by the setting you’ve made on the control panel of the machine. This option is available only when you use the PCL printer driver.

    • None: Disables this feature.

    • Long Edge: This option is the conventional layout used in bookbinding.

    • Short Edge: This option is the conventional layout used in calendars.

    • Reverse Double-Sided Printing: Check this option to reverse the print order when duplex printing.

  4. Click the Paper tab, select the Original size, Source, and Type.

  5. Click OK or Print until you exit the Print window.

Change the size of your document

You can change the size of a document to appear larger or smaller on the printed page by typing in a percentage for reduction or enlargement.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Paper tab.

  3. Select the actual paper size of the originals from the Original Size.

  4. Enter the scaling rate in the Percentage input box.

    You can also click the up/down arrows to select the scaling rate.

    [Note]

    You cannot use this feature when you select a size of paper from the Output Size.

  5. Select the Source and Type.

  6. Click OK or Print until you exit the Print window.

Fitting your document to a selected paper size

This printer feature allows you to scale your print job to any selected paper size regardless of the document size. This option can be useful when you want to check fine details on a small document.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Paper tab.

  3. Select actual paper size of the originals from the Original Size.

  4. Select the size of paper to be printed in the tray from the Output Size.

  5. Select the Source and Type.

  6. Click OK or Print until you exit the Print window.

Using watermarks

The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with the machine. They can be modified, or you can add new ones to the list.

Using an existing watermark

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Advanced tab, and select the desired watermark from the Watermark drop-down list. You will see the selected watermark in the preview image.

  3. Click OK or Print until you exit the print window.

Creating a watermark

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. From the Advanced tab, select Edit... from the Watermark drop-down list.

  3. Enter a text message in the Watermark Message box. You can enter up to 256 characters. The message displays in the preview window.

    When the First Page Only box is checked, the watermark prints on the first page only.

  4. Select watermark options.

    You can select the font name, style, color, size, and shade from the Font Attributes section, as well as set the angle of the watermark from the Message Angle section.

  5. Click Add to add a new watermark to the Current Watermaks list.

  6. When you finish editing, click OK or Print until you exit the Print window.

To stop printing the watermark, select None from the Watermark drop-down list.

Editing a watermark

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Advanced tab, select Edit... from the Watermark drop-down list.

  3. Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options.

  4. Click Update to save the changes.

  5. Click OK or Print until you exit the Print window.

Deleting a watermark

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Advanced tab, select Edit... from the Watermark drop-down list.

  3. Select the watermark you want to delete from the Current Watermarks list and click Delete.

  4. Click OK or Print until you exit the Print window.

Using overlay

This option is available only when you use the PCL printer driver.

What is an overlay?

An overlay is text and/or images stored on the computer’s hard drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of letterhead paper. Rather than using a preprinted letterhead, you can create an overlay containing exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the machine: just print the letterhead overlay on your document.

Creating a new page overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

  1. Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay.

  2. To save the document as an overlay, access Printing Preferences (see Opening printing preferences).

  3. Click the Advanced tab, and select Edit... from the Text drop-down list.

  4. In the Edit Overlay window, click Create.

  5. In the Save As window, type a name (up to eight characters) in the File name box. Select the destination path, if necessary (the default is C:\Formover).

  6. Click Save. The name appears on the Overlay List.

  7. Click OK or Print until you exit the Print window.

  8. The file is not printed. Instead, it is stored on your computer’s hard disk drive.

[Note]

The overlay document size must be the same as the document you print with the overlay. Do not create an overlay with a watermark.

Using a page overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

  1. Create or open the document you want to print.

  2. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  3. Click the Advanced tab.

  4. Select the desired overlay from the Text drop-down list.

  5. If the overlay file you want does not appear in theText drop-down list, select Edit... from the list and click Load. Select the overlay file you want to use.

    If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Load window.

    After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

  6. If necessary, check the Confirm Page Overlay When Printing box. If this box is checked, a message window appears each time you submit a document for printing, asking you to confirm printing an overlay on your document.

    If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

  7. Click OK or Print until you exit the Print window.

    The selected overlay prints on your document.

[Note]

The resolution of the overlay document must be the same as that of the document you will print with the overlay.

Deleting a page overlay

You can delete page overlays that you no longer use.

  1. In the Printing Preferences window, click the Advanced tab.

  2. Select Edit... in the Text drop down list.

  3. Select the overlay you want to delete from the Overlay List box.

  4. Click Delete.

  5. When a confirmation message window appears, click Yes.

  6. Click OK or Print until you exit the Print window.

Using direct printing utility

This chapter explains how to use the Direct Printing Utility to print PDF files without open the files.

[Caution]

  • A HDD should be installed on your machine, to print PDF files using this program.

  • You cannot print PDF files that are restricted to print. Deactivate the printing restriction feature, and retry printing.

  • You cannot print PDF files that are restricted by a password. Deactivate the password feature, and retry printing.

  • Whether or not a PDF file can be printed using the Direct Printing Utility program depends on how the PDF file was created.�

  • The Direct Printing Utility program supports the PDF version 1.7 and below. For a higher version, you must open the file to print it.

What is Direct Printing Utility?

Direct Printing Utility is a program that sends a PDF file directly to your machine to print without having to open the file. It sends data through the Windows spooler using the port of the printer driver. It only supports PDF format.

To install this program, select Advanced Installation -> Custom Installation and put a check mark for this program when you install the printer driver.

Printing

There are several ways you can print using the Direct Printing Utility.

From the Direct Printing Utility window

  1. From the Start menu select Programs or All Programs > Samsung Printers > Direct Printing Utility > Direct Printing Utility.

  2. Select your machine from the Select Printer drop-down list and click Browse.

  3. Select the PDF file you wish to print and click Open.

    The PDF file is added in the Select Files section.

  4. Customize the machine settings for your needs.

  5. Click Print. The selected PDF file is sent to the machine.

Using the right-click menu

  1. Right-click on the PDF file you wish to print and select Direct Printing.

    The Direct Printing Utility window appears with the PDF file added.

  2. Select the machine you wish to use.

  3. Customize the machine settings for your needs.

  4. Click Print. The selected PDF file is sent to the machine.

Changing the default print settings

[Note]

Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver.

  1. Click the Windows Start menu.

  2. For Windows 2000, select Settings > Printers.

    • For Windows XP/2003, select Printers and Faxes.

    • For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.

    • For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

    • For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

  3. Right-click your machine.

  4. For Windows 2000, XP, 2003, and Vista, press Printing Preferences.

    For Windows 7 and Windows Server 2008 R2, from context menus, select the Printing Preferences.

    [Note]

    If Printing Preferences item has ► mark, you can select other printer drivers connected with selected printer.

  5. Change the settings on each tab.

  6. Click OK.

[Note]

If you want to change the settings for each print job, change it in Printing Preferences.

Setting your machine as a default machine

  1. Click the Windows Start menu.

  2. For Windows 2000, select Settings > Printers.

    • For Windows XP/2003, select Printers and Faxes.

    • For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.

    • For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

    • For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

  3. Select your machine.

  4. Right-click your machine and select Set as Default Printer.

    [Note]

    For Windows 7 and Windows Server 2008 R2, if Set as default printer item has ► mark, you can select other printer drivers connected with the selected printer.

Printing to a file (PRN)

You will sometimes need to save the print data as a file.

To create a file:

  1. Check the Print to file box at the Print window.

  2. Click Print.

  3. Type in the destination path and the file name, and then click OK.

    For example c:\Temp\file name.

    [Note]

    If you type in only the file name, the file is automatically saved in My Documents, Documents and Settings or Users. The saved folder may differ, depending on your operating system or the application you are using.

MAC printing

[Note]

Some features may not be available depending on models or options.

This section explains how to print using a MAC.

Printing a document

When you print with a MAC, you need to check the printer driver setting in each application you use. Follow the steps below to print from a MAC:

  1. Open the document you want to print.

  2. Open the File menu and click Page Setup (Document Setup in some applications).

  3. Choose your paper size, orientation, scaling, other options, and make sure that your machine is selected. Click OK.

  4. Open the File menu and click Print.

  5. Choose the number of copies you want and indicate which pages you want to print.

  6. Click Print.

Activating optional devices or accessories

After installing the optional devices or accessories, you need to activate the options.

  1. Open System Preferences and click Print & Fax.

  2. Select your machine and click Options & Supplies....

  3. Select Driver and set the necessary options.

Changing printer settings

You can use advanced printing features provided by your machine.

Open an application and select Print from the File menu. The machine name, which appears in the printer properties window, will differ depending on the machine in use. Except for the name, the composition of the printer properties window is similar to the following.

[Note]

  • The setting options may differ depending on printers and Mac OS X version.

  • The following panes may differ, depending on your operating system or the application you are using.

The following pane is the first pane you will see when you open the printer properties pane. Select other advanced features from the drop down list.

Layout

The Layout tab provides options to adjust how the document appears on the printed page. You can print multiple pages on one sheet of paper. Select Layout from the drop-down list.

  • Pages per Sheet: This option determines how many pages are to be printed on one page (see Printing multiple pages on one sheet of paper).

  • Layout Direction: This option allows you to select the printing direction on a page similar to the examples in the UI.

  • Border: This option allows you to print a border around each page on the sheet.

  • Two-Sided: This option allows you to print on both sides of a sheet of paper (see Printing on both sides of paper).

  • Reverse Page Orientation: This option allows you to rotate the paper 180 degrees.

Graphics

The Graphics tab provides options for selecting Quality. Select Graphics from the drop-down list.

  • Quality: This option allows you to select the printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. A higher setting also may increase the time it takes to print a document.

  • Color Mode: You can set the color options. Setting to Color typically produces the best possible print quality for color documents. If you want to print a color document in grayscale, select Grayscale.

Job Accounting

This option allows you to print with the given permissions.

  • Accounting Type: You can select an accounting type specified by your system administrator.

    • Accounting: You can enable print authentication by user ID and password.

    • ID Only: You can enable print authentication by user ID only.

  • User permission: If you check this option, only users with user permission can start a print job.

  • Group permission: If you check this option, only groups with group permission can start a print job.

[Note]

  • If you want to encrypt a job accounting password, refer to help () in the bottom left corner of the printer properties pane.

  • Administrators can enable job accounting and configure permissions in the control panel or SyncThru™ Web Service. For the detailed information about them, refer to the Administrator’s Guide.

Job Setting

This option allows you to choose how to print the file by using the hard disk drive in your machine.This option allows you to choose how to print or save the file by using the HDD in your machine.

  • Print Mode: The default Print Mode is Normal.

    • Normal: This mode prints without storing your document.

    • Confidential: This mode is used for printing confidential documents. You need to enter a password to print it.

    • Store: This mode is used only for storing documents on the HDD. If necessary, you can load and print the stored documents. You can find the stored file in the Stored Document (see Saving documents in the Stored Document).

    • Store and Print: This mode is used when printing and storing documents at the same time. If necessary, you can load and print the stored documents. You can find the stored file in the Stored Document (see Saving documents in the Stored Document).

    • Print Schedule: Use this option to enter a specific time to print the job. This is useful for printing large amount of data or if you want all your job to print at the same time. Select the date and time you want to print. User ID and Job Name are used when you need to find a stored document using the control panel.

[Note]

  • Print At: Select the date and time you want to print.

  • User ID: This option is used when you need to find a stored file using the control panel. The user name automatically appears as the user name that you use to log into Mac OS X.

  • Job Name: This option is used when you need to find a stored file using the control panel.

Printer Features

  • Finishing: You can select the print output options such as staple, offset and etc. This option is available only when the optional Inner Finisher or booklet finisher is installed.

  • Booklet Printing: This feature prints your document on both sides of a paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet. Some options in Booklet Printing are available only when the optional stanard finisher or booklet finisher is installed.

  • Front Cover: Prints the document with a front cover. The front cover can be a blank paper or the first page in the document.

  • Back Cover: Prints the document with a back cover. The back cover can be a blank paper or the last page in the document.

  • Front and Back Cover: Prints the document with a front cover and a back cover. The covers can be blank papers or the first and the last pages in the document.

  • Paper Type: This option allows you to correspond to the paper loaded in the tray from which you want to print. This will let you get the best quality printout. If you load a different type of print material, select the corresponding paper type.

  • Edge Enhancement: This option allows you to emphasize edges of texts and fine lines for improving readability.

  • RGB Color Simulator: This setting determines how colors are rendered. Standard is the most widely used setting which the color tone of this mode is the closest to that of standard monitor (sRGB Monitor). Vivid mode is appropriate for printing presentation data and charts. The color tone of Vivid mode produces more Vivid color images than that of Standard mode. Device mode is best used for printing fine lines, small characters and color drawings. The color tone of Device mode may be different from that of monitor, the pure toner colors are used for printing cyan, magenta and yellow colors. Corporate Imaging is most common color setting used in the corporate environment.

Printing multiple pages on one sheet of paper

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.

  1. Open an application, and select Print from the File menu.

  2. Select Layout from the drop-down list under Orientation. In the Pages per Sheet drop-down list, select the number of pages you want to print on one sheet of paper.

  3. Select the other options you want to use.

  4. Click Print, then machine prints the selected number of pages you want to print on one sheet of paper.

Printing on both sides of paper

You can print on both sides of the paper. Before printing in the duplex mode, decide on which edge you will be binding your finished document. The binding options are as follows:

  • Long-Edge Binding: This option is the conventional layout used in book binding.

  • Short-Edge Binding: This option is the type often used with calendars.

  1. From your MAC application, select Print from the File menu.

  2. Select Layout from the drop-down list under Orientation.

  3. Select a binding orientation from Two-Sided option.

  4. Select the other options you want to use.

  5. Click Print and; the machine prints on both sides of the paper.

[Caution]

If you print more than 2 copies, the first copy and the second copy might print on the same sheet of paper. Avoid printing on both sides of paper when you are printing more than 1 copy.

Linux printing

[Note]

Some features may not be available depending on models or options.

Printing from applications

There are a lot of Linux applications that allow you to print using Common UNIX Printing System (CUPS). You can print on your machine from any such application.

  1. Open an application, and select Print from the File menu

  2. Select Print directly using LPR.

  3. In the LPR GUI window, select the model name of your machine from the printer list and click Properties.

  4. Change the print job properties using the following four tabs displayed at the top of the window.

    • General: This option allows you to change the paper size, the paper type, and the orientation of the documents. It enables the duplex feature, adds start and changes the number of pages per sheet.

    • Text: This option allows you to specify the page margins and set the text options, such as spacing or columns.

    • Graphics: This option allows you to set image options that are used when printing image files, such as color options, image size, or image position.

    • Advanced: This option allows you to set the print resolution, paper source, and destination.

  5. Click Apply to apply the changes and close the Properties window.

  6. Click OK in the LPR GUI window to start printing.

  7. The Printing window appears, allowing you to monitor the status of your print job.

    To abort the current job, click Cancel.

Printing files

You can print many different types of files on your machine using the standard CUPS, directly from the command line interface. The CUPS LPR utility allows you to do that, but the drivers package replaces the standard LPR tool with a much more user-friendly LPR GUI program.

To print any document file:

  1. Type lpr <file_name> from the Linux shell command line and press Enter.

    When you type only “LPR” and press Enter, the Select file(s) to print window appears first. Just select any files you want to print and click Open.

  2. In the LPR GUI window, select your machine from the list, and change the print job properties.

  3. Click OK to start printing.

Configuring Printer Properties

Using the Printer Properties window provided by the Printers configuration, you can change the various properties for your machine as a printer.

  1. Open the Unified Driver Configurator.

    If necessary, switch to Printers configuration.

  2. Select your machine from the available printers list and click Properties.

  3. The Printer Properties window appears.

    The following five tabs display at the top of the window:

    • General: This option allows you to change the printer location and name. The name entered in this tab displays on the printer list in Printers configuration.

    • Connection: This option allows you to view or select another port. If you change the machine port from USB to parallel or vice versa while in use, you must re-configure the machine port in this tab.

    • Driver: This option allows you to view or select another machine driver. By clicking Options, you can set the default device options.

    • Jobs: This option shows the list of print jobs. Click Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list.

    • Classes: This option shows the class of your machine. Click Add to Class to add your machine to a specific class or click Remove from Class to remove the machine from the selected class.

  4. Click OK to apply the changes and close the Printer Properties window.

UNIX Printing

[Note]

Some features may not be available depending on models or options.

Proceeding the print job

After installing the printer, choose any of the image, text, or PS files to print.

  1. Execute “printui <file_name_to_print>” command.

    For example, if you are printing “document1”

    printui document1

    This will open the UNIX Printer Driver Print Job Manager in which the user can select various print options.

  2. Select a printer that has been already added.

  3. Select the printing options from the window such as Page Selection.

  4. Select how many copies are needed in Number of Copies.

    [Note]

    To take advantage of the printer features provided by your printer driver, press Properties.

  5. Press OK to start the print job.

Changing the machine settings

The UNIX printer driver Print Job Manager in which the user can select various print options in printer Properties.

The following hot keys may also be used: “H” for Help, “O” for OK, “A” for Apply, and “C” for Cancel.

General tab

  • Paper Size: Set the paper size as A4, Letter, or other paper sizes, according to your requirements.

  • Paper Type: Choose the type of the paper. Options available in the list box are Printer Default, Plain, and Thick.

  • Paper Source: Select from which tray the paper is used. By default, it is Auto Selection.

  • Orientation: Select the direction in which information is printed on a page.

  • Duplex: Print on both sides of a sheet of paper to save paper.

    [Note]

    Automatic/manual duplex printing may not be available depending on models. You can alternatively use the lpr printing system or other applications for odd-even printing.

  • Multiple pages: Print several pages on one side of a paper.

  • Page Border: Choose any of the border styles (e.g., Single-line hairline, Double-line hairline)

Image tab

In this tab, you can change the brightness, resolution, or image position of your document.

Text tab

Set the character margin, line space, or the columns of the actual print output.

Margins tab

  • Use Margins: Set the margins for the document. By default, margins are not enabled. The user can change the margin settings by changing the values in the respective fields. Set by default, these values depend on the page size selected.

  • Unit: Change the units to points, inches, or centimeters.

Printer-Specific Settings tab

Select various options in the JCL and General frames to customize various settings. These options are specific to the printer and depend on the PPD file.